SciQuest Upgrade to Version 11.3

As you may recall, SciQuest Higher Markets, Inc. is the solution provider for Deacon Depot. To be sure we are receiving the best system possible, SciQuest performs 3 upgrades to their product each year. On November 6, 2011, Deacon Depot will be upgraded to version 11.3 – the latest version of SciQuest. Below, please find information regarding key dates related to the upgrade as well as some of the enhancements you can look forward to.

Key Dates:

October 14, 2011 – The 11.3 release will be promoted to user test environments. Test environments will be unavailable from Friday, October 14 at 8:00 am through Sunday, October 16 at 12:00 pm.

November 4, 2011 – The 11.3 release will be promoted to the production environment. Production environments will be unavailable from Friday, November 4 at 10:00 pm through Sunday, November 6 at 12:00 pm.

November 6, 2011 – 11.3 product release is available.

Date information for this upgrade as well as the upgrades for 2012 can be found on our Product Upgrade Information page.

Feature Highlights:

1. New search functionality (history search)
With 11.3, searching for requisitions, purchase orders, and invoices in the application will be a more intuitive process. The current search capabilities, which are commonly accessed via the history tab, can be overwhelming to users. Additionally, the filter options seem like an advanced technique. The improvements with 11.3 will make searching for items easier and the search results will be presented more efficiently (quickly). Users can expect to get a much more simplified user experience while at the same time taking advantage of the improved processing time of the search.

2. Date range options for “My Requisitions” and “My POs”
The “My Requisitions” and “My Purchase Orders” sub-tabs are frequently used to view orders that the user has placed. By default, requisitions and orders from the last 90 days display, and the user cannot specify a date range. With 11.3, users will have the ability to specify a date range, enabling the user to view requisitions and orders that they placed during the specific time frame.

3. “Next and Previous” options for viewing requisitions and POs
Searches are commonly performed for requisitions, orders, and invoices. When the user begins looking at the purchasing document, oftentimes they realize they would like to look at the next or previous document. For 11.3, we are adding functionality that allows the user to quickly move from document to document. This can be helpful when comparing information, helping the user quickly get to the “right” document, and more. The next and previous options are commonly found in applications, and users should find this functionality easy to use and familiar. This change allows users to view the subsequent document in search results without having to go back and click on the different number from the search results.

4. New email reminders for assign carts
A new email reminder will be available with 11.3 for users with draft carts assigned to them. These emails will be sent at regularly scheduled intervals as a reminder to process the order. System Administrators can configure the initial interval for the reminder, an optional follow-up interval for subsequent reminders, and a reminder threshold based on the length of time the draft cart has been assigned to them. An email will be sent to any user with draft carts assigned to them that are older than the specified days, reminding them to process the cart(s) if possible.

5. Assign substitute available for all approval folders
Approvers often assign a substitute approver when they are on vacation or leave. A new feature available with 11.3 allows an approver to assign a substitute and end substitution for all folders at one time rather than individually for each folder.

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